Privacy Policy

Last Updated: April 17th 2023

Thank You for choosing to be part of our family at Islamabad Public Schools and College (“IPSC”, “We”, “Us”, “Our”, Single school branch or campus refers to as, (“School”) whereas collectively as (“Schools”)). IPSC provides services designed for Students, Parents, Teachers and Staff though a web application available at URL, android mobile applications (IPSC Portal / IPSC Teacher Portal), and APIs (collectively, with any related services, the “Services”). IPSC is a chain of Schools and College incorporated in Azad Jammu & Kashmir a state of Islamic Republic of Pakistan.

We are providing this Privacy Policy to explain what information we collect, that alone or in combination with other information we hold, can be used to identify You (“Personal Information”), how we use it and what rights You have concerning Your Personal Information.  “You”, “Your” refers to a user of the Services, teacher or other educator (“Teacher”), or student (“Student”), parent (“Parents”), guardian (“Guardian”)– or a visitor to our website(s), including but not limited to https://ipsc.edu.pk (the “Site”).

This Privacy Policy governs the Personal Information we process through the Services (“Services Data”), including Personal Information regarding Students, Teachers or Staff, subject to applicable federal or provincial  education privacy laws (“Your Data”).  This Privacy Policy also applies to any information collected through the Site or over the Internet for sales, marketing, and other related business purposes (“Site Data”).

Before using the Site or the Services or otherwise submitting any Personal Information to us, please review this Privacy Policy carefully and contact us at [email protected] if You have any questions or concerns.  By using the Site or the Services, You agree to the practices described in this Privacy Policy.  If You do not agree to this Privacy Policy, please do not access the Site or otherwise use the Services.

1. What information do we collect?

We collect Personal Information that You and other users provide to us or is otherwise automatically collected through the Site or the Services.

Information You Provide

The Personal Information You provide depends on whether You are, for example, a Student, a Teacher, or a Site visitor, the context of Your interactions with us and the Services, the choices You make and the features of the Site or the Services used.  Please note that You can choose whether to share Personal Information with us, but certain features of the Site or the Services may not function if You do not provide the necessary information.  

Services Data: The Personal Information we collect when You use the Services (i.e., our web and android mobile applications, the Services Data) may include the following categories:

• Identification Information: In order to create a unique account for Students, Teachers or Staff for the Services, We collect Your name, gender, date of birth, email address and guardian information so that we can communicate with You, and so Teachers and Students can communicate with each other.
• Photo/Visual Information: We collect images of Students, Teachers or Staff that they submit at the time of admission and / or employment. These images are reflected in their profile and ID cards and in case of Students in marksheets and exam cards. We also collect the images of Homework / Assignments which Students submit via the Services. We help to protect Student privacy when taking images of work by allowing users to crop work down to the relevant parts and providing filters that can obfuscate the background of an image.  However, if You do not properly crop or filter the images, we may inadvertently collect information included in the background of the images, which may include Personal Information (for example, faces or locations).  Please note that IPSC is not responsible for any Personal Information of users or other individuals inadvertently captured in images uploaded via the Services.

• Forms: Our Site display several forms for different functions:

1. We collect Your Personal Information when you fill an online Job application form (in case of a Teacher or Staff), or;
2. You apply for online admission URL (in case of a Student);
3. We may also collect information via “Contact Us” form URL when You have questions or concerns and want to communicate with us online;
4. We collect Information via Alumni form when you submit an Alumni Registration URL;
5. We collect Information via the Bank Transfer form URL, when you fill in the form after making a Bank-to-Bank transaction.

Site Data:  The Personal Information we collect when You visit the Site or that You provide directly to us as a part of Your relationship with IPSC (i.e., our marketing website ipsc.edu.pk, the Site Data) may include the following categories:

• Identification Information: Site visitors may choose to provide their name, email address, school or organization name, location, and role when filling out a form or requesting more information about the Services.
• Social Media Information: We have pages on social media sites like Instagram and Facebook (“Social Media Pages”). When You interact with our Social Media Pages, we will collect Personal Information that You elect to provide to us. In addition, the companies that host our Social Media Pages may provide us with aggregate information and analytics regarding the use of our Social Media Pages.

Information Provided By Other users

Teachers provide Personal Information on Students (i.e., Your Data) in the form of grades and feedback on Student.

Information Automatically Collected
We automatically collect certain information when You visit, use or navigate the Site and the Services. This information may include device and usage information, such as Your IP address, browser and device characteristics, operating system, referring URLs, device name, country, location, information about how and when You use the Site or the Services and other technical information. This information is needed to maintain the security and operation of the Site and the Services including customer service.

In particular, the following information is created and automatically logged in our systems:

• Log Information: Information that Your browser automatically sends whenever You visit the Site or use the Services. Log Information includes Your Internet Protocol address, browser type and settings, the date and time of Your request, and how You interacted with the Site or the Services.
• Cookies Information: Please see the “Cookies” section below to learn more about how we use cookies.
• Device Information: Includes name of the device, operating system, and browser You are using. Information collected may depend on the type of device You use and its settings.
• Usage Information: We collect information about how You use the Site or the Services, such as the types of content that You view or engage with, the features You use, the actions You take, and the time, frequency, and duration of Your activities.
• Location Information: We derive a rough estimate of Your location from Your IP address.

2. How do we use personal information?

We use Your Data only to provide the Services and as permitted or required by applicable provincial and federal laws.

We may use other Personal Information for the following purposes:

• To provide the Services;
• To respond to Your inquiries, comments, feedback, or questions;
• To send administrative information to You, for example, information regarding the Services and changes to our terms, conditions, and policies;
• To send notifications to You, for example Noticeboard.
• To maintain and improve the Services;
• To prevent fraud, criminal activity, or misuses of the Services, and to ensure the security of our IT systems, architecture, and networks; and
• To comply with legal obligations and legal process and to protect our rights, privacy, safety, or property, and/or that of our affiliates, You, or other third parties.

Marketing: We share high achievers results on the Site and banners with or without pictures with prior consent.

3. WILL YOUR INFORMATION BE SHARED WITH ANYONE?

We only share Personal Information to provide the Services, to comply with laws, to protect Your or our rights, to fulfill business obligations, as explained at the time You provide the information, or as otherwise described below.

In certain circumstances we may share the categories of Personal Information described above without further notice to You, unless required by the law:

• Business Transfers: If we are involved in a merger, acquisition, financing due diligence, reorganization, bankruptcy, receivership, sale of all or a portion of our assets, or transition of service to another provider (collectively a “Transaction”), Your Personal Information and other information may be transferred as part of the transaction.  Your Personal Information may also be shared in the diligence process with counterparties and others assisting with the Transaction and transferred to a successor or affiliate as part of that Transaction along with other assets. Any successor entities will act in accordance with this privacy policy or offer users the option to have their Personal Information deleted.
• Legal Requirements: If required to do so by law or in the good faith belief that such action is necessary to (i) comply with a legal obligation, (ii) protect and defend our rights or property, (iii) prevent fraud, (iv) act in urgent circumstances to protect the personal safety of users, or the public, or (v) protect against legal liability.
• Other Users: Certain actions You take on the Services may be visible to other users of the Services. For example, when You upload or provide Teachers review through the Services, that information will be made available to other users.  You acknowledge that by sharing Teachers review or otherwise using the Services, You make the information shared available to other users (although we do not share this information with users outside of the Schools) and that we cannot control, and shall not be responsible for, any use other users make of such information.
• Alumni: Your Personal Information excluding Your contact Information will be displayed on the Site when you fill the alumni form.

4. DO WE USE COOKIES AND OTHER TRACKING TECHNOLOGY?

We may use cookies and similar tracking technologies to access or store information. We use these cookies to operate and administer the Site and the Services, gather usage data on the Site and the Services, and improve Your experience. A “cookie” is a piece of information sent to Your browser by a website You visit. Cookies can be stored on Your computer for different periods of time. Some cookies expire after a certain amount of time, or upon logging out (session cookies), others survive after Your browser is closed until a defined expiration date set in the cookie (as determined by the third party placing it), and help recognize Your computer when You open Your browser and browse the Internet again (persistent cookies). For more details on cookies please visit All About Cookies (https://www.allaboutcookies.org/).

On most web browsers, You will find a “help” section on the toolbar. Please refer to this section for information on how to receive a notification when You are receiving a new cookie and how to turn cookies off. Please note that if You limit the ability of websites to set cookies, You may be unable to access certain parts of the Site or the Services and You may not be able to benefit from the full functionality of the Site or the Services.

Does IPSC sell Your Data?

No.

IPSC does not, and will never, sell Your Data.

5. WHERE IS YOUR INFORMATION STORED?

Your information is stored in Our servers located in the United States.

6. HOW LONG DO WE KEEP YOUR INFORMATION?

We will only keep Your Personal Information for as long as it is necessary for the purposes set out in this Privacy Policy, unless a longer retention period is required or permitted by law (such as tax, accounting or other legal requirements).

When we have no ongoing legitimate educational purpose to process Your Personal Information, we will either delete or anonymize it, or, if this is not possible (for example, because Your Personal Information has been stored in backup archives), then we will securely store Your Personal Information and isolate it from any further processing until deletion is possible.

7. DO WE COLLECT INFORMATION FROM MINORS?

Our web (Link), and mobile application (IPSC Portal (Android App)) the Services, exist to help Students learn, which requires collecting information from Students, some of whom may be under the age of 13 (“Children” or, each, a “Child”). In this case we create a student account for the parents and allow them to operate the account on behalf of the student, and to make changes or communicate with the school.

If a parent or legal guardian chooses to prohibit any future collection, use or disclosure of the Child’s Personal Information, the parent may do so by terminating the Child’s account through the School. Upon receiving such request from the Parent, we will deactivate the Child’s account from our Portals and cancel the enrollment of the Student, since the working of our system is based on Student / Teacher Accounts. We will not have any liability whatsoever for any termination of the account or enrolment. If asked to delete Personal Information of the Student, We may do so by deleting the Personal Information from our active database but may remain in our archives.

8. WHAT ARE YOUR PRIVACY RIGHTS AND CHOICES?

You may review, change, or terminate Your account at any time.

Students and parents have the right to request access to the Personal Information we collect from them, change that information, or delete it. To request to review, update, or delete Your Personal Information, please submit a request to the contact information below. If You would at any time like to review or change the information in Your account or terminate Your account, You can contact us at [email protected]

Terminating Your Account
‍
Upon Your request to terminate Your account, we will deactivate or delete Your account and information from our active databases. However, some information may be retained in our files to prevent fraud, troubleshoot problems, assist with any investigations, enforce our Terms & Conditions and/or comply with legal requirements.

Access & Correcting Erroneous Data
‍
On request a School will provide copies of education records to the parents, or make other arrangements, if a failure to do so would effectively prevent the parent from obtaining access to the records.

Requests to review Your Data from parents or eligible Students may be directed to [email protected]. In the event there is any erroneous data contained, IPSC will advise parents and eligible Students to contact the School to update their information.

9. SECURITY

You use the Site and the Services at Your own risk. We have implemented and maintain commercially reasonable information technology security measures designed to protect Personal Information from unauthorized disclosure to or access by a third-party. Your account and associated information is protected by a password, which You should keep secret at all times. We encrypt password information stored in our databases. Additionally, all interactions with the Services are encrypted in transit with SSL encryption. Although we make concerted efforts to protect Personal Information and maintain security, it is not 100% guaranteed. Please keep this in mind when disclosing any Personal Information via the Internet.

10. LINKS TO OTHER WEBSITES OR SERVICES

The Site or Service may contain links to other websites or services not operated or controlled by Company, including social media services (“Third Party Sites”). The information that You share with Third Party Sites will be governed by the specific privacy policies and terms of service of the Third Party Sites and not by this Privacy Policy. By providing these links we do not imply that we endorse or have reviewed these sites. Please contact the Third Party Sites directly for information on their privacy practices and policies.

11. DO WE MAKE UPDATES TO THIS POLICY?

Yes, we will update this Privacy Policy as necessary to stay compliant with relevant laws and account for changes in the Services.

We may update this privacy policy from time to time. The updated version will be indicated by an updated “Revised” date and the updated version will be effective as soon as it is accessible. If we make material changes to this Privacy Policy, we will notify You by prominently posting a notice of such changes on the login page and, if required by applicable law, by directly sending You a notification. By logging in and continuing to use our Service after we have prominently posted an updated Privacy Policy, You consent to the revised Privacy Policy and practices described in it.

12. HOW CAN YOU CONTACT US ABOUT THIS POLICY?

If You have questions or comments about this Privacy Policy, You may email us [email protected] or by post to:

IPSC Main Campus, Gulshan Colony Eidgah Road, Muzaffarabad Azad Jammu & Kashmir. Phone # 05822-445403

IPSC Jalalabad Campus, Link Road near Jalalabad Garden Muzaffarabad Azad Jammu & Kashmir. Phone # 05822-550658

IPSC Langerpura Campus, Satellite Town Langerpura, Muzaffarabad Azad Jammu & Kashmir. Phone # 03345074849

IPSC Chehla Campus, Near Darbar Captain Manan, Chehla Bandi, Muzaffarabad Azad Jammu & Kashmir. Phone # 03345074849