Islamabad Public School & College — Human Resources
Staff Attendance Policy
Official attendance, leave and salary-deduction policy • Applies to all teaching and non-teaching staff, every campus
This policy governs attendance, leave, and related salary deductions for all teaching and non-teaching staff of Islamabad Public School & College across every campus. It forms part of the contract of employment.
Regular and punctual attendance is a professional obligation and directly affects the quality of education delivered to students. This policy exists so that every staff member knows, in advance, exactly how attendance is recorded, how leave is earned and used, and how deductions are calculated — no hidden rules, no surprises on the payslip.
| KEY DEFINITIONS & REQUIREMENTS | |
|---|---|
| Presence Requirement | Every staff member is required to be present on all working days of the session. Presence on each working day is a fundamental condition of employment; absence is permissible only under the leave provisions of this policy or emergency circumstances with proper methods. |
| School Start Time | Throughout this policy, "school start time" means the scheduled start time of the morning assembly — not the start of the first teaching period. Staff must check in by assembly start time to be marked present and on time. |
| Academic Session | The school session runs from 1st April to 31st March each year. Where this document is silent, the decision of the school management is final. |
1Attendance Recording
| 1.1 | Attendance is recorded through the Geofence GPS self check-in feature of the IPSC Teacher App. Every staff member must check in on arrival and check out on departure. |
| 1.2 | Check-in window: staff may punch in starting as early as 30 minutes before school start time and up to 30 minutes after school end time. Punches outside this window are not accepted. |
| 1.3 | Automatic absent marking: a staff member who has made no attendance punch of any kind is automatically marked absent 30 minutes after school end time. Staff with an approved leave are marked on leave instead of absent. |
| 1.4 | A staff member who checked in but did not check out retains the check-in record — they are not marked absent, but are liable for the missed check-out fine below. |
| 1.5 | Missing a punch is a violation. A staff member who fails to check in or check out is liable to a fine of Rs. 50 per violation. |
| 1.6 | Repeated or deliberate misuse of the attendance system may result in further disciplinary action. |
2Late Arrival
| 2.1 | A staff member is recorded as late when their check-in occurs more than one (1) minute after the scheduled school start time (i.e., after the assembly start time). |
| 2.2 | Up to 2 late arrivals per calendar month are allowed without deduction, provided they are for genuine reasons. |
| 2.3 | Every late arrival after the first two in the same month is subject to a deduction of 25% of a single day's salary. |
| 2.4 | Late counters reset at the start of each calendar month. |
3Half Days
| 3.1 | A half day is counted when a staff member avails leave for either the first half of the working day (from assembly time to the scheduled break) or the second half of the working day (from the end of the break to the close of the day). |
| 3.2 | Leaving early or attending only part of the working day is likewise recorded as a half day. |
| 3.3 | Every 2 half days are subject to a deduction of 1 day's salary. |
| 3.4 | Half Privilege Leave: a staff member may avail half (0.5) PL to cover a half-day absence. |
4Privilege Leave (PL)
| 4.1 | Ten (10) Privilege Leaves are allotted to each staff member per session (April–March). |
| 4.2 | A maximum of 1 PL may be applied per month. |
| 4.3 | PL cannot be availed in the months of August and December. |
| 4.4 | A maximum of 3 accumulated PLs may be availed together at one time. |
| 4.5 | PL may also be availed in half-day units (see Section 3). |
| 4.6 |
Encashment of Unused Privilege Leave
At the end of the session (March), every PL that was allotted but not consumed is rewarded as a salary bonus.
Salary Bonus = Accumulated (unused) PLs × 1.5 days' salary
Example: 10 unused PLs at session end = 10 × 1.5 = 15 days' salary bonus.
|
5Absence Around Holidays
| 5.1 | Absence may not be combined with a holiday. Being absent immediately before or after a holiday — on either side — is strictly not permitted. |
| 5.2 | If a staff member is nonetheless absent immediately before or after a holiday (or a run of consecutive holidays) without an approved PL, salary will be deducted for 2 days. |
| 5.3 | If the same absence is covered by an approved PL, salary will be deducted for 1 day. |
6Casual Leave (CL)
| 6.1 | Casual leave is subject to salary deduction — days taken as CL reduce payable days accordingly. |
| 6.2 | Casual leave may be applied for a maximum of 3 consecutive days at one time. |
| 6.3 | Casual leave is intended for occasional, genuine emergency needs only and must not become habitual. Management reserves the right to decline casual leave where a pattern of habitual use is observed. |
7Summer Vacation (New Joiners)
| 7.1 | A staff member who joins on or after 1st August is not entitled to salary for the summer vacation holidays unless they have completed a whole session of service. |
8Maternity Leave
| 8.1 | Maternity leave may be granted for a maximum of 45 days and is without pay. |
9Uninformed Absence — Termination
| 9.1 | Uninformed absence of 3 or more days gives the school the right to terminate the staff member. |
| 9.2 | "Uninformed" means the staff member has (a) not applied for leave through the proper channel and (b) made no intimation call to the school management. |
10Quick Reference
| RULE | PROVISION |
|---|---|
| Presence requirement | Present on all working days of the session; absence only under leave provisions |
| School start time | Means the morning assembly start time, not the first period |
| Check-in window | 30 min before school start (assembly) to 30 min after school end |
| Late arrivals | Late if check-in is more than 1 minute after school start (assembly); 2 free per month (genuine reasons); each further late = 25% of a day's salary |
| Auto-absent | No punch by 30 min after school end = absent; approved leave = on leave |
| Missed check-in / check-out | Rs. 50 fine per violation |
| Half days | Leave before or after the break, or part-day attendance; every 2 half days = 1 day's salary; half PL may cover a half day |
| Privilege Leave | 10 per session; max 1 per month; none in August or December; max 3 together; half-day units allowed |
| Unused PL reward | At session end: unused PLs × 1.5 days' salary bonus |
| Absence beside a holiday | Absence combined with a holiday on either side is strictly not permitted; breach = 2 days' deduction without PL, 1 day with approved PL |
| Casual Leave | Salary-deductible; max 3 consecutive days; habitual use may be declined |
| Summer vacation (new joiners) | Joining on/after 1st August — unpaid until a full session is completed |
| Maternity leave | Up to 45 days, unpaid |
| Uninformed absence | 3+ days without leave application or intimation — may lead to termination |
11General Provisions
| 11.1 | Per-day salary is calculated as basic monthly salary divided by the number of days in that month, unless the employment contract states otherwise. |
| 11.2 | Transparency: warnings appear in the app before a threshold is crossed, and every deduction appears as a separate line on the monthly payslip. |
| 11.3 | Corrections: genuine errors (a missed punch, incorrect marking) should be reported to the campus administration within the same month, before payroll is finalized. |
| 11.4 | Review: the school may revise this policy from time to time; changes are notified through official channels and take effect from the notified date. |
| 11.5 | This policy forms part of the contract of employment. Signing the staff contract constitutes acceptance of these terms. |
Islamabad Public School & College — Staff Attendance Policy — Effective Session April–March
